One workspace.
Every tool.
Built-in AI.
No more switching between AsanaTrelloNotionTodoistMonday.comEvernoteGoogle KeepSlackGoogle DriveDropboxwhere context doesn't carry over.
Keep all your context in one place — supercharged with built-in AI.
Free forever for personal use · No credit card required
The context-switching tax is real
Every time you switch apps, you lose momentum. Here's what the research says.
Average number of apps used daily by knowledge workers
Harvard Business Review
Average time to refocus after switching between apps
University of California, Irvine
Of the workday is spent on "work about work" — not real work
Asana Anatomy of Work Index
Lost per employee per year to context switching alone
RingCentral Research
Spent per week recreating context that already exists somewhere
Panopto Workplace Knowledge Report
Of workers say they struggle to find information across tools
McKinsey Global Institute
12 tools. One platform.
Zero app-switching.
Everything your team needs to capture, organize, execute, and reflect — with AI woven into every layer.
Inbox
Capture thoughts, links, and ideas from anywhere. Chrome extension, quick-add, drag-and-drop. Nothing slips through.
Tasks & Key 3
Eisenhower Matrix meets daily focus. Prioritize ruthlessly, then lock in on your top 3 for the day.
Notes
Rich text editor with real-time save. YouTube summaries, book notes, lists, meeting notes — all searchable.
Files
Google Drive-style browser with folders, breadcrumbs, and auto-sync to NextCloud, Google Drive, or Dropbox.
Calendar
Day, week, month, year views. Click any slot to create events. Drag to reschedule. Syncs with Google & Apple.
Goals
SMART framework with custom KPIs, metric tracking, and linked tasks. See exactly how close you are.
Habits
Per-day scheduling, streak tracking, milestone celebrations. Build the routines that build everything else.
Dashboards
Drag-and-drop widgets pulling live KPIs from goals, tasks, projects, and habits. Your cockpit.
Team Chat
Built-in messaging with file sharing, drag-and-drop attachments, and workspace-scoped channels.
Whiteboards
Excalidraw-powered infinite canvas. Embed notes and files directly — double-click to edit inline.
AI Agent
Your personal AI that sees your tasks, calendar, goals, and files. It doesn't just answer — it acts.
Automations
Set triggers and scheduled actions. Habit reminders, task overdue alerts, daily summaries — on autopilot.
An AI agent that actually
knows your work
Unlike ChatGPT or Copilot, MindFlo's agent lives inside your workspace. It sees your tasks, calendar, goals, and files — and uses that context to genuinely help.
Full Context
Your agent knows your Key 3, upcoming deadlines, habit streaks, and project status. No more re-explaining.
Takes Action
Ask it to create tasks, draft notes, schedule events, or summarize meeting threads. It doesn't just suggest — it does.
Stays in Bounds
Inherited permissions mean the agent can only access what you can access. Full audit trail. Zero data leaks.
From chaos to clarity
in four moves
Capture everything
Inbox grabs thoughts, links, and ideas from anywhere. Nothing gets lost.
Organize with purpose
Convert inbox items into tasks, notes, or files. Prioritize with the Eisenhower Matrix.
Execute with focus
Key 3 locks you into what matters today. Habits build daily momentum. Calendar keeps the rhythm.
Let AI multiply you
Your agent sees everything you see. It drafts, reminds, summarizes, and acts — so you can think bigger.
Enterprise-grade security
without the enterprise complexity
Leadership can trust AI adoption because the agent plays by the same rules as every employee.
Inherited Permissions
The AI agent can never see more than the user can see. Permissions mirror your existing tools.
Role-Based Access
Four-tier roles: Owner, Admin, Member, Viewer. The agent respects every boundary.
Full Audit Trail
Every agent action is logged — who asked, what was accessed, what happened. Total transparency.
Your Data, Your Cloud
Self-host on your own infrastructure. Connect your own NextCloud, Google Drive, or S3.
Simple pricing.
Start free, scale when ready.
Personal
For individuals getting organized
- Unlimited tasks, notes & habits
- SMART goal tracking
- Inbox capture & conversion
- Custom dashboards
- Whiteboards
- 1 workspace
- Community support
Pro
For power users who want the full system
- Everything in Personal
- Built-in AI agent
- Calendar integration
- Cloud sync (NextCloud, Google Drive, Dropbox)
- Virtual meetings
- Custom KPI tracking
- Up to 3 workspaces
- Chrome extension
- Priority support
Team
For teams that ship together
- Everything in Pro
- Team workspaces & permissions
- Role-based access (Owner/Admin/Member/Viewer)
- Shared projects & goals
- Team chat channels
- Agent audit trail
- Admin controls
- Unlimited workspaces
- Dedicated support
Stop switching apps.
Start building momentum.
All your context in one place. An AI agent that actually knows your work. Free to start — no credit card, no catch.